Archiving

Use this section to archive older data in Jiwa while keeping it available for reporting.

What is archiving?

Archiving moves older, less-used data out of active system tables into history tables.
This helps improve system performance while keeping historical data accessible.

When to use archiving

Use archiving when:

• your database has grown large

• system performance is slowing down

• older transactions are no longer actively used

• you want to retain historical data without cluttering current records

Before you archive

Before running any archive process:

• confirm which data will be archived

• understand how archived data behaves

• check if any reports or processes rely on that data

• run archiving during low system usage where possible

Archiving processes

Select the type of data you want to archive:

Sales

• Archiving Sales Orders

• What Happens When Sales Orders Are Archived

Debtors (future expansion)

• Archiving Debtor Transactions

• What Happens When Debtor Transactions Are Archived

Creditors (future expansion)

• Archiving Creditor Transactions

• What Happens When Creditor Transactions Are Archived

How archiving works

• Data is moved to history tables

• Archived data is still available for reporting

• Some links between records may no longer work after archiving

• Archived records are no longer part of active processing

After archiving

After running an archive:

• review the History tab

• check the archive log

• open the report for details if needed

• confirm no errors occurred

Common mistakes

• Running archiving without reviewing criteria

• Forgetting to enable the archive job

• Not checking results after execution

• Archiving data without understanding reporting impact

For more details, see:

• xArchiving FAQ

Related articles

• Archiving Sales Orders

• xWhat Happens When Sales Orders Are Archived